(406) 234-2705 info@mcaedc.org

1 February Board Meeting Minutes

 

Persons Present:
President
: Rita Kratky, Vice President: Jenny Sloan, Treasurer: Krista Stubblefield, Past President: Keith Holmlund, Executive Director: Elizabeth Patten, Finance Committee Chair: Amy Rolandson, SEMDC Executive Director: Jim Atchison, Board Members: Garrett Mostowski, Emma Morrison, Ken Holmlund, Steve Morris, Amber Rainey, Rick Huber, Dixie Rieger, Katy Peterson, Guest: Beth Epley; EPEDC

 

7:00 Call to Order and Welcome

  • Public Comment
    • N/A

7:10 Operational Reports

  • Board President
    • Action Item :: Approval of Previous Meeting Minutes
      • Motioned by Keith Holmlund
      • Seconded by Emma Morrison
      • Motion passed unanimously
    • Make Note of Continuation of Current Officers through 2020
  • January Board Training
    • Recap of evening – and what we need to take away for our board
      • Suggestion to bring Dan Clark back for Non-profit Board Training
    • Confidentiality Agreements and Conflict of Interest Forms – must be signed by each board member and kept on file
  • Graduation Celebration / Partner Recognition / MCAEDC Banquet
    • Beginning planning stages for this
    • Elizabeth Patten explains that previous year class ends up facilitating current class but don’t receive diploma or thank you’s until they facilitate. This grad celebration would invite last year’s class and give them their diplomas in attendance of current class, partners and additional community members.
    • Ken Holmlund asked whether the event would be solely sponsored by MCAEDC or would tickets be sold.
      • Elizabeth Patten; money from tuition is used for grad celebration, past alumni could purchase ticket, MCAEDC buy plates for sponsor, a combination would be the idea. Nothing set in stone, will be discussed further by Executive Committee
    • Keith Holmlund; MCAEDC organization pays for meal for sponsors as a nice gesture and appreciation for their partnership/ sponsorship. Board members and others pay for their tickets.
      • Amy Rolandson and Emma Morrison express agreement
    • Locations ideas?
      • Yellowstone Jewel
      • Bucking Horse Saloon Meeting room in back- Suggested by Rick Huber
    • Discussion will continue

 

  • Executive Director
    • ED 101 Class Recap
      • Elizabeth Patten; Flew to LA, the class was very informative and excellent. Looked at new business start up and expansion spreadsheets and did the manual work that the spreadsheets normally do which gave an insight to what all goes into it.
        • Monday- Wednesday were 9-hour days & Thursday was a 6-hour day
          • Hasn’t gotten results back but Elizabeth feels confident and will report the outcome when she gets the results.
        • 18 people in class all from different states
      • Joel Larson turned in Resignation Letter
      • Board Make-Up
        • Changed quite a bit, several resignations and additions over the year. We have room for new board members, feel free to ask and nominate someone; there is a section in the Bylaws which states what groups we’d like to draw board members from.
          • By-Laws will be sent out, please print them out and go over them- circle and underline things that the board can do better for a discussion so we can have a better working document that we can abide by.
        • Rita Kratky elaborates on the new MCC President, Ron Slinger, who is very eager to meet the Board; he had to be in Helena this week and next month will be in Dillion but hoping he can make the April meeting
      • Presentation of Annual Report
        • Elizabeth Patten went over report- End of report is a big thank you for every board member who helped make this first year so great
          • Please feel free to share with other non-board members and show potential partners what we do.
        • Keith Holmlund mentioned how blessed we are to have Elizabeth Patten as the Economic Developer and Kyla Schleuning as Administrative Assistant- board then expressed their gratitude
        • Rita Kratky suggested we put the Annual Report on MCAEDC Webpage

 

  • Committee Updates
    • Financial Reports – Krista Stubblefield, Treasurer
      • As on January 31, 3 CD’s, Checking account and leadership account
      • Currently, we are showing a negative for the end of 2019, but haven’t gotten levy yet.
      • Paid fourth quarter to SEMDC & Paid insurance; two big expenses in January
    • Presentation of Budget for 2020 – Amy Rolandson, Finance Committee Chair
      • Put together a budget- income is the same, $46,000. Expenses are mostly the same line items as last year but included Assistant for full year and add partial payment of cell phone for Elizabeth Patten, and training which was more than previously budgeted. The handout represents the 60% portion that we have with SEMDC having the other 40%.
    • Suggestions for funds currently held in CDs and Checking Account (Krista, Amy)
      • Krista Stubblefield; during executive meeting it has been discussed to move part of CD’s to savings account when they roll over, giving MCAEDC more liquidation. This will give MCAEDC the opportunity to move money between saving account, where interest can accrue, and checking account, where it doesn’t accrue interest. CD’s started out at $10,000 and are now about $16,000. The idea is to keep $12,500 in the CD’s and transfer the rest into saving.
      • Ken Holmlund asked how the switch affects interest rates
      • Amy Rolandson explained that interest rates are very small, so it doesn’t necessarily matter.
      • Elizabeth Patten- open the account at Community 1st FCU- they have been MCAEDC partner for a while and this year doubled their sponsorships
        • She has also been working with Todd Gillette with the Revolving Loan Fund
        • Keep an active account or CD with each bank that partners with us
      • Being that Krista Stubblefield is board Treasurer, it would be ideal to put saving/ money market account at First Interstate so she could move money to/ between those accounts easier
      • Jim Atchison; that is how they operate at SEMDC
      • Rita Kratky; CD’s are at different roll over times so when they do, they would look for the best interest rate for rolling them back over
      • Elizabeth Patten- there is roughly a 10-day window otherwise CD will just roll back over; look ahead to see where the best terms would be
    • Action Item :: Adopt the Proposed Budget
      • Motioned by Emma Morrison
      • Seconded by Ken Holmlund
      • Motion passes unanimously
    • Action Item :: Adopt Recommendation about funds currently held in CDs
      • Motioned by Ken Holmlund
      • Seconded by Rick Huber
    • Amendment proposed to add Krista Stubblefield, Amy Rolandson, and Elizabeth Patten as signers on financial accounts.
      • Motion Passes unanimously
    • Garrett Mostowski talked with Kiwanis about Trails and handed out maps telling them to get out and walk the trails, BeKa Stein Phipps is currently working on a new logo and everything is moving forward.
      • Garrett Mostowski plans to meet with Mark Ingram from MCii soon to discuss trails
    • Jenny Sloan- Keep Miles City Beautiful is working to put up 5 informative kiosks by the Horse Sculpture at Riverside park, would like to continue with information kiosks on trails.

 

7:40 Updates or Items of Interest

  • CEDS Report – Presentation and Comments by Jim Atchison, SEMDC Exec. Director
    • Held in 7 communities, recaps help with other planning documents throughout the year; what is going on and what is not going on in communities.
      • Thanked everyone who was there- it was a good turnout on November 21 in Miles City
    • Working groups take these slot analyses and scale the strengths and weaknesses into projects.
      • People at CEDS meeting vote on strengths
    • Keith Holmlund; all suggestions, both negative and positive, come from public at the meeting
  • Other updates and comments from Board Members
    • Rick Huber- A&K added two more employees.
      • City- March 14 information meeting on fire hall PAR
    • Ken Holmlund- State budget is looking fantastic and might have money to spend at next session- looking very strong
    • Keith Holmlund- got email the other day from VA meeting set with different person
      • Event center- thank everyone for their support. Quite a few things that they didn’t do until they got the vote- finalizing plans
    • Amber Rainey- busier than normal for this time of year, closed on house yesterday; more people moving into area- out-of-staters
    • Keith Holmlund- if anyone has 5 minutes pop into MCAEDC office and checkout all the things that have been done
    • Elizabeth Patten; our partners on our wall too, just one of the many benefits from partnering with us.
    • Rita Kratky- MCC; new president is here and excited- he is trying to get out in community, was at Chamber celebration,
      • Buckaroo bash on Feb 15 coming up,
      • Men and Women’s college basketball teams doing great
    • Rick Huber- MCC President was at last city meeting; he is a people person and will be good for Miles City
    • Elizabeth Patten- Chamber dinner was very well attended- great turnout this year; fun group of people to get awards- Brandon and Jena Jansen got an award, Monty Lesh
      • Miles city people came together and celebrating together, and the momentum of our community is awesome right now
    • Amy Rolandson- Reminder that the bulls will be in town this Friday
    • Jim Atchison- units 1&2 are shut down but there have been no layoffs- more reclamation projects- 500-600 people there. Good news- uptick in oil production in Rosebud, wind development in region is moving at good pace; coal will continue to be big for region. MDU powerplant in Sidney- lose about 30 families in that deal. Volatile year- we have never seen small business community as active as it is now
    • Keith Holmlund- wind farm; public hearing. Asked for 50% tax abatement 70-90 windmills if everything goes by plan. Savings account for abatement money received and setting it aside for rainy day. Haven’t started on impact fees negotiation. Have a bond for roads, hire Engineer at their cost to ensure they maintain roads. Crane will be 30 -some feet wide
      • Mitigation program to cut some trees at Pine Hills Ranchettes, potentially Moon Creek- around housing developments. Money from BLM to work mitigation. Putting some teeth into it. A lot of support coming from Federal Government to start this.
        • Ken Holmlund- good neighbor authority? timber harvesting: Idaho has been doing for two years MT just stepped into it.
      • Keith Holmlund- mitigation is a lot cheaper than fighting fire and saves lives
        • Most will be Handwork- putting machines where they can.

 

Dates to Note

  • Executive Committee Meeting – February 11, 4:30 pm, MCAEDC office
  • Presidents Day Holiday – Office Closed – February 17
  • Leadership Class – Government Day – February 20
  • Board Meeting – March 5, 7:00 am, Bucking Horse Saloon

8:20 Adjournment