(406) 234-2705 info@mcaedc.org

 

Minutes

Vice President: Jenny Sloan, Secretary: Tara Andrews, Treasurer: Krista Stubblefield, Past President: Keith Holmlund, Executive Director: Elizabeth Patten, Finance Committee Chair: Amy Rolandson, Leadership Committee Chair: Tara Andrews, Project and Development Committee Co-Chairs: Lew Vadheim and Jenny Sloan SEMDC Executive Director: Jim Atchison, Board Members: Garrett Mostowski, John Laney, Tracy Baker, Emma Morrison, Ally Capps, Ken Holmlund,  Amber Rainey, Rick Huber, Katy Peterson Guest: Amy Deines (Job Service)

7:00 Call to Order

  • Welcome Board Members and Guests
  • Approval of Previous Meeting Minutes
    • Motioned by Ally Capps
    • Seconded by Keith Holmlund
  • Public Comment
    • Lew Vadheim- enlightened the board about the greatness of the new section of trail put in this fall and strongly urged everyone to get out and walk the trail. He said it was a nice 30-minute walk where he saw some deer, a few rabbits, and even a fox.

7:10 Operational Reports

  • Board President (Vice President Jenny Sloan)
    • January Board Training / Reorientation
      • January 16, 4:30 – 5:30 soup supper, 5:30 – 8:00 training
        • Jenny Sloan asked that if you are on any other boards, please let those board members know too.
      • Emma suggested Stockman West as a potential venue; will verify and get back to Elizabeth (there are two projectors/ screens)
  • Professional Development for Executive Director
    • First Class in January (6th-10th), ED 101 – The Executive Committee voted to approve – and Elizabeth will fly to LA for the class
  • Executive Director
    • Recap of November
      • First section of fence for the fairground trail has been finished
      • Elizabeth gave community tours to the three MCC presidential candidates
      • SEMDC meeting, working with Jim Atchison on a few loans and were able to finalize packets to send clients to the bank.
      • Leadership classes continue to go well
    • Update on Partner Meetings and Partner Investment Levels
      • Put up canvases with our partner logos on the wall in the MCAEDC office, stop by and check them out!
  • Committee Updates
    • Finance Committee – Financial Reports, Krista Stubblefield and Amy Rolandson
      • Krista Stubblefield informed board our budget is showing positive for November and overall, MCAEDC -$7,578 at this point in the year. We are waiting on some of our partnership dollars to come in yet. Girl geek has also been paid.
      • Amy Rolandson let us know that they have been working on the budget for next year, hoping to present it at the January meeting.
    • Leadership Committee – Class updates, Tara Andrews
      • Tara Andrews- November class was Healthcare and Social Services. Toured Northern Pacific, Dialysis Clinic, etc. and learned a lot about all the healthcare provided in Miles City. The planning for the January class has started.
        • Dan Clark- doing presentation for leadership class in January
      • John Laney- January 17th, 5-6:30 Business After Hours @ East Main Business Center; open for tours, dialysis open to check out as well as Insurance, Edward Jones, Monte Lesh Realty
        • John also elaborated on how dialysis in Miles City has been good for the economy; boost, people getting treated usually have to stay so it’s good for hotels and other businesses, and at least 2 people have moved back to Miles city from Billings too, since dialysis is now available
      • Project Committee
        • Jenny Sloan:
          • Walk the trail!
          • Hoping to get someone out there to get it packed down next spring
          • Dale Mercil said they plan to get in next year and create a nice slope towards the fairgrounds
          • Doeden’s gave trails all the material at a discounted rate
          • Trail Creek will come back and finish the fence
          • Cowtown Ag- gave us the fence at cost; donated the H braces and corner posts
          • If you start at Range Riders, there is a deer trail that will take you under the bridge and all the way to the fairgrounds section.
          • Working towards figuring out how to connect trail to Spotted Eagle
          • As of now, if you walk the entirety of the trails it is roughly 6 miles, but it’s not all completely pieced together.
        • Garrett Mostowski is going to be meeting with MCI’s Mark Engram, planning to walk the trail and discuss potential to get MCI more involved
        • Dale Berg at the fairgrounds says that there is a lot of debris and clearing to be done. He let Jenny Sloan know that she got a group to go and pile it up, Dale would go and chip it.
        • Board member suggested that we add a link to MCAEDC website for new trial; there is one on chamber website and Miles City plus app.
        • Garrett Mostowski talked about an event next spring; community oriented to get people out there and educated about the trail.
        • Jenny talked about the gnomes that had been placed on the Spotted Eagle trail; hidden.. potential for that on fairgrounds.
          • Other suggestions from the group include; Geo-cash, Painted rocks, Business rocks; find the business rock and get a certain percentage off when you bring it back into that business.
          • Drones to scan the trail for promotion; Lucy’s office. Jenny will be looking into that.
        • Ken Holmlund brought up the Eagles Nest we have in town and how it should be publicized more because people watch from all over.
      • Lew Vadheim- discussed board positions, elections would be posted now, voting would take place in January, and new office takes position in February.
        • Lew Vadheim proposes to keep the same positions (President, Vice- President, Secretary, Treasurer) all current officers have agreed that they would like to keep their positions as well.
      • Motion to keep current Executive Committee for one more year made by Lew Vadheim
      • Seconded by John Laney
      • Ken Holmlund asks if they plan to keep past president.
        • Lew and Keith are both willing to continue their position
      • John calls for question
        • Passes unanimously

7:40 Updates or Items of Interest

  • Custer County updates – Keith Holmlund (Event Center)
    • Keith Holmlund informs board about the upcoming public meetings on Friday December 13th at 6:00 pm and Saturday December 14th at 9:00 am. Located at MCC room 106 for the public to come and discuss the event center.
      • Current plans for the kitchen include something small until they get feedback from the people who will be using it to see what they actually want/need.
      • Keith asked if there would be any objections for Elizabeth Patten writing a letter of support for the event center, or any other businesses.
    • Tara Andrews said that they have gotten a number of phone calls already with people asking when the event center would be done because they would like to book it.
    • John Laney added in that there is a demand for such a building; lost the Eagles Building, Park Place is hanging by a thread. There is also potential to grow the building, as need be; remove the back side of the building, add in ribs in the middle and put the removed portion back in place. Expensive thing to do but can be done.
    • Ken Holmlund motioned for Elizabeth to write a letter of support
      • Seconded by Emma Morrison
      • Passes unanimously
    • Keith and John both discuss that this with be built with “Contractor at Risk”. Any mistakes/ changes made by the contractor, engineer, architect will be on them to pay for, whereas if the County decides they want something changed than the County will pay for that.
  • SEMDC updates – Jim Atchison, Executive Director (CEDS Meeting, Potential Loan Activity)
    • Jim Atchison: They have been working with 7 communities (3 left) to do a CEDS meeting where they receive input from towns like what is going well and what isn’t. They share this collected information with cities, counties, state and federal levels.
    • Miles City had their CEDS meeting in November, Jim emphasized on how well it went and had lots of community involvement. The result; #1 Ongoing Levy Project with 26 votes, #2 City Emergency services building, #3 Event Center and #4 is a GIS between city, county, and library for mapping.
      • Towards the end of December/ January he anticipates they will be all polished up and ready to share.
    • Coal board meeting; airport coal board application and grant.
      • 11 applications, the amount requested exceeds what they can give out
    • City of Miles City updates – Rick Huber, Ally Capps
      • Ally Capps; Urban renewal did Main Street grant; looking to see if they got it
      • State Farm also had a grant available for educational purposes
        • for replacement of the sparky dog and for a blow-up house that they can bring children through to better educate them about fire safety.
      • Meeting for city council; police and fire next Tuesday (December 10th) @ city hall 5:00 open to the public, 6:00 regular council meeting. PAR, they will present what buildings have been looked at, what they have looked into and why they didn’t work. They’re hoping to get the PAR, Preliminary Architectural Report, approved; it’s taken about 1.5 years to get to this point and would like to make a push.
        • PAR has been budgeted for; needing the final yes for PAR to start loan approval process and move forward.
      • Rick Huber expressed the desire to get more community members involved and educated about this project.
  • Other updates and comments from Board Members
    • John Laney- explained some about the FY18 on all marketing; serviced by two different companies.
      • Visaview which maps where cards and what is was used for. (Yellowstone spends 3x more in Custer county. Ton of Yellowstone county traffic.)
      • Arrivalist; up 10 points for stays. John says the goal is to get to 1, we’re currently at .8
    • Lights are up!
    • There is a large demand for bathrooms at Denton Field- state football is a prime example; the stadium was packed and the only restrooms were the 8 porter potties.
      • Laney says that they are in early stage of discussion about bringing things to the attention of County/City.
    • Tracy Baker brought up that in the past Mid-Rivers has donated for similar projects (ex. The electronic sign on the fairgrounds bull.) therefore there might be potential for some funding from them.
      • Katy Peterson; nothing would be promised but she could look into it. She also thanked Laney for his acknowledgment on how much Mid-Rivers has done for the community already.
    • Ken Holmlund; there is a 3-part article in the paper discussing more about gas tax, how the funds go to the city/ county and how it is being allocated.
      • First part out; gas tax

Dates to Note

  • Special Council Meeting – December 10, 5:00 pm, City Hall
  • Regular Council Meeting – December 10, 6:00 pm, City Hall
  • Event Center Meeting – December 13, 6:00 pm, December 14, 9:00 am, MCC
  • SEMDC Quarterly Meeting – December 17, 1:00 pm, Forsyth Courthouse
  • Leadership Class, Retail, Trade, and Small Business – December 19
  • Executive Committee Meeting – December 18, 4:00 pm, MCAEDC office
  • Christmas Holiday – December 24 + 25, office closed
  • Board Meeting – January 2, 2020, 7:00 am, TBD

8:10 Adjourned